Preparation

INVITATIONS

  • Free online invitation system available from providers below.  Click the link below to get started, allowing you to choose a theme (such as camo) and manage your invitations and RSVPs.
  • I strongly recommend that you wait for your confirmation email from me before you send invitations, just in case a time adjustment is required due to previously booked events.

SCHEDULE GUESTS & APPROPRIATE ATTIRE

  • Invite participants to arrive 15-30 minutes early to avoid delaying the start of laser tag play.
  • Late arriving guests may need to wait for the start of the next game to play.
  • Players should dress for physical activity in the predicted weather or environment.
  • Closed toe shoes are recommended for all playing areas, but not required.  Long pants are encouraged for playing in the woods or tall grass.​

SELECT PLAYING AREA

SAFETY:
  • Avoid hazards like sharp objects, tripping, steep hills, and water.
  • Players need enough room to move around without running into each other.

SIZE: 
  • Open field playing areas with bunkers are best between 50'x100' and 100'x200'.
  • Areas that include a lot of cover (like buildings, large trees, bunkers) can be enjoyable up to 200'x500'.
  • Wooded playing areas are best kept to 2 acres (200'x400') or less. Avoid thick woods that prevents quick movement.
  • Indoor playing areas of rooms and hallways are generally less enjoyable and increase the chance of injury due to collision.

ENJOYMENT: 
  • The players need to be able to move from one hiding place to another.
  • Skinny trees, boxes, trash cans, etc make poor cover.
  • Include bunkers if the players need to cross open areas of more than 30 feet.
  • Mostly flat ground is best, but a moderate grade is usually fine. Players will tire easily if hills are steep.

BUNKERS: 
  • The bunkers need to be secured to the ground with 8 inch spikes when set up outdoors, so they cannot be used on hard surface, artificial turf or in sand.
  • Bunkers do not need to be secured when used indoors.
  • I angle the spikes to reduce depth to 5 inches as needed to avoid irrigation.

LIGHTING: 
  • Players need to see where they are going and all possible hazards including collision with other players, so adequate lighting is required.
  • Darker IS NOT better. Our most tactical games are played in daylight.
  • Use of strobe lights or other visibility impairing techniques are not permitted.
  • Adequate lighting measurement is at the discretion of the Game Master.  My focus is always safety first and maximum enjoyment a very close second.
  • For after dark parties I can supply a couple small lights to help in dark corners, but they only light up a very small area.

MUSIC:
  • Players need to be able to hear the sound effects of the equipment in order to enjoy the game.
  • Music may be played at a low volume or in the distance, but avoided during the equipment briefings performed by the Game Master.

PARKING/UNLOADING: 
  • It is the obligation of the customer to provide parking and unloading/loading area as close as possible to the playing area.
  • Delays caused by poor parking or unloading arrangements could reduce the amount of playing time for your party or event.
  • Please have a parking permit ready upon arrival for any restricted parking.
REFRESHMENTS: 
  • The players will get thirsty periodically from the physical activity of Tactical Laser Tag.  The closer you have drinks to the playing area the quicker players will return to playing.  Game Master will suggest drink breaks as needed between games.

PUBLIC PARKS

  • If you do not have a suitable yard for your party you might consider using a public park.  Small neighborhood parks seem to work best.
  • The responsibility of making arrangements for use of the park belongs to the customer.  We are not responsible if authorities shut down your party.  This is very rare, but worth mentioning.  We recommend that you seek permission to use the park, which may require a permit or pavilion rental.
  • We have set up at more than a hundred parks across several states.  Here are some that have worked well in the DC area: 
    • ​Bethesda/NW DC: Wood Acres Park (small hill with trees), Fort Bayard Park (center hill with trees), Western Grove Park, Brookdale Park
    • Southeast DC: Garfield Park (flat grassy area away from other activities)
    • Arlington VA: Lacey Woods Park (grassy area with trees along Frederick St), Fort CF Smith Park (field near the street)  
    • Falls Church VA: Olney Park (grassy field with large trees)
    • Vienna VA: Glyndon Park (area between parking lot and pavilion on slight slope)

waivers (Only if your facility requires them)

Individual Waiver Form
These are good for sending out with invitations.
tlt_waiver.pdf
File Size: 94 kb
File Type: pdf
Download File
Group Waiver Form - Page One
Event Coordinator completes this page
tlt_group_waiver-page_1.pdf
File Size: 101 kb
File Type: pdf
Download File
Group Waiver Form - Page Two
One line per player.  Print additional pages if needed.
tlt_group_waiver-page_2.pdf
File Size: 52 kb
File Type: pdf
Download File
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